The name of this organization shall be United University Professions, also referred
to in this Constitution as "UUP," the "Union," or
of this organization shall be to improve the terms and conditions of
employment of those it represents; to promote mutual assistance and
cooperation among the members of this organization; to advance education
in a democracy and democracy in education; to promote the principle
of unity and collective bargaining in higher education; and to defend
the civil, professional, and human rights of those it represents.
1. Classes of Membership.
be the following classes of membership in United University Professions:
- a. Regular
Membership, open to employees in the State University of New York and
in such other higher education units in the State of New York as shall
be determined by the Delegate Assembly;
- i. Contingent membership shall extend from September 1 through August 31. Membership in good standing shall be maintained through payment of dues as defined in Section 4., Dues. b., i., b., of the UUP Constitution and shall be on a continuing basis throughout the membership year.
- b. Special
Membership, either Retired or Sustaining; Sustaining members may vote
but may not hold office at the Chapter, Local or Affiliate levels:
- i. Retired
membership shall be open to any person who has retired from active service
while a Regular member of United University Professions;
- ii. Sustaining
membership shall be open to any person who has been retrenched or to
any person who has been involuntarily terminated and has litigation,
grievance, or other, similar proceedings in progress, such membership
to terminate upon reinstatement in the negotiating unit or resolution
of such litigation or other proceedings, and to be limited to the period
of litigation or a three-year term, whichever is longer.
- c. Associate
Membership: Associate members may not vote in any Union election
or in any referendum, except as may be specified for Associate members
under the provisions of Article IX of this Constitution, nor may they
hold elective office at the Chapter, Local, or Affiliate levels;
- i. Associate
membership shall be open to any person not eligible for Regular or Special
membership who is employed in a non-managerial position in an institution
of higher education where no bargaining unit exists, or where the bargaining
agent is not affiliated with the New York State United Teachers and
its affiliated bodies and there is no local so affiliated in the bargaining
unit; or who is employed or self-employed in an occupation or profession,
including but not limited to research, librarianship, instruction, counseling,
consulting, or other professional activity whose elements are substantially
equivalent to those of positions in bargaining units represented by
United University Professions; or who has retired from such position,
occupation, or profession and is not eligible for Retired or other membership
in another local affiliated with the New York State United Teachers
and its affiliated bodies; or who is the surviving spouse or equivalent
of a deceased member of United University Professions; provided, however,
that application for Associate membership shall be made according to
procedures adopted by the Executive Board; and further provided, that
each such application shall be subject to approval by the Executive
Board; and further provided, that while Associate members may attend
meetings of an appropriate Chapter of United University Professions
and participate in activities not otherwise prohibited by provisions
of this Constitution, they shall not be counted as members for purposes
of representation, financial allocations, or other Union matters; and
further provided, that Associate members shall be eligible to participate
in benefits programs offered by the Union or its affiliates, except
where the conditions for offering such benefits do not permit such participation;
- d. Honorary
Membership, without vote or the right to hold office in the Union, may
be granted to such persons as the Executive Board or the Delegate Assembly
may determine, in recognition of the service or dedication of such persons
to the purposes of this Union as specified in Article II of this Constitution.
2. Categories of Membership.
shall be of either of two categories, "academic" or "professional";
- a. "Academic"
members shall be those persons with academic rank;
- i. "Contingent Academic" members shall be those persons appointed to any academic position which does not prescribe eligibility for continuing appointment.
- b. "Professional"
members shall be those persons with professional rank.
- i. "Contingent Professional" members shall be those persons appointed to any professional position which does not prescribe eligibility for permanent appointment.
3. General Provisions.
- a. Membership
status shall officially begin with the registration by the UUP office,
either through receipt of a payroll deduction authorization card or
of a letter of application accompanied by a dues payment; membership
in good standing shall be maintained through payment of dues and shall
officially terminate after a grace period of sixty days following the
due date, except that any member who has retired may resume membership,
in retired status, at any time;
- b. Membership
shall be on a unified basis, as specified in Article XII of this Constitution;
- c. The membership
year shall extend from September 1 through August 31 and shall coincide
with the fiscal year;
- d. No discrimination
shall be shown individual members or applicants for membership because
of age, color, race, creed, religious faith, national origin, gender,
sexual preference, marital status, handicap, or political activities
- e. An individual
must be a member in good standing to be nominated for, elected to, or
hold office in United University Professions.
- a. Dues
for membership may vary from bargaining unit to bargaining unit and
among the classes of membership.
- b. Annual
dues of United University Professions shall be assessed as follows:
- A. For Regular members whose salaries are at or above the minimum salary
negotiated for the bargaining unit, one percent of the base annual salary,
provided, however, that such members on leave without pay or temporarily
off payroll shall be assessed for $25, prorated as appropriate, plus
the equivalent of affiliate per-capita dues payments;
B. For Regular members whose salaries are below the minimum salary negotiated
for the bargaining unit, nine-tenths of one percent of the annual salary,
provided, however, that such members on leave without pay or temporarily
off payroll shall be assessed for $25, prorated as appropriate, plus
the equivalent of affiliate per-capita dues payments;
- ii. For
the special class of Retired members, dues shall be calculated prior
to each fiscal year, and before adoption of the annual budget, using
the following formula: a basic charge figured with reference to actual
costs in support of retiree activities as derived from the most recent
complete financial records, plus an amount for additional assessment
for support of retiree programs as determined by the Committee on Active
Retired Membership in consultation with its constituency and the Finance
- iii. For
the special class of Sustaining members, $25 plus the equivalent of
affiliate per-capita dues payments;
- iv. For
Associate members, $25 plus the equivalent of affiliate per-capita dues
payments, if appropriate;
- v. For Honorary
members, there shall be no dues.
of this organization shall be a President, a Vice President for Academics,
a Vice President for Professionals, a Secretary, a Treasurer, and a
Membership Development Officer.
1. General Responsibilities of Officers.
shall meet regularly and carry out the policy of the organization; shall
coordinate the activity of the organization's committees; shall report
to the Executive Board and the Delegate Assembly on the transactions,
activities, and accomplishments of the Union, as appropriate; and shall
serve as ranking delegates to the meetings of affiliate bodies by virtue
of their office.
2. Duties of the President.
shall preside over meetings of the Delegate Assembly and the Executive
Board; shall appoint the chairpersons and members of committees, subject
to the approval of the Executive Board; shall be a non-voting member
of all committees; shall be the administrative officer of the organization;
shall perform all other functions usually attributed to this office;
and he or she or a designee shall represent the organization before
the public or appropriate bodies.
3. Duties of the Vice Presidents.
- a. The Vice
Presidents shall function under the direction of the President and shall
have as their primary duties the analysis of the problems and concerns
of the members of the categories they represent, such analyses to be
presented to the Executive Board for appropriate action, and shall perform
such other duties as may be assigned by the President;
- b. In the
event the President is absent or disabled, the Vice President from the
alternate category shall automatically assume the duties of the presidency
until such time as the Executive Board meets and appoints an Acting
4. Duties of the Secretary.
shall keep accurate minutes of all meetings of the Delegate Assembly
and the Executive Board; shall maintain official files, including, in
cooperation with the Treasurer, a roll of members; shall assist the
President with correspondence; and shall perform such other functions
usually attributed to this office as directed by the President or the
5. Duties of the Treasurer.
who shall be bonded by the organization, shall hold the funds of the
organization and be accountable therefore; shall, in cooperation with
the Secretary, maintain a roll of members; shall keep accurate accounts
of disbursements; shall report to each meeting of the Delegate Assembly;
shall prepare an annual financial statement for publication and distribution
to members as directed by the Executive Board; shall keep the President
and the Executive Board informed of the financial condition of the organization;
shall be a voting member of the Finance Committee, but shall not chair
it; shall dispense organizational funds in accordance with an annual
budget approved by the Delegate Assembly; shall make recommendations
to the Executive Board with respect to expenditures not provided for
in the budget for their authorization; shall in cooperation with the
Membership Development Officer, make recommendations with respect to
financial rebates to chapters, should such be budgeted; and shall perform
such other functions usually attributed to this office as may be directed
by the President or the Executive Board.
6. Duties of the Membership Development Officer.
Development Officer shall work to promote membership growth; shall present
to the Executive Board recommendations with respect to membership development;
shall serve, by virtue of the office, as a member of the Committee on
Active Retired Membership and as a member of the Membership Committee;
and shall perform such other membership-related functions as may be
directed by the President or the Executive Board.
7. Terms of Office and Election Procedures.
a. Officers shall be
elected to terms of two years.
b. Elections of the
President, Secretary, and Membership Development Officer shall be held
in odd-numbered years, and elections of the Vice President for Academics,
the Vice President for Professionals, and the Treasurer shall be held
in even-numbered years.
shall be elected in accordance with the provisions of Article VIII,
Section 4, of this Constitution.
There shall be an Executive Board consisting of the officers and thirteen additional persons elected by and from the body of the Delegate Assembly. In addition, the Chair of the Committee on Active Retired Membership shall serve as a nonvoting member; the Chair of the Committee on Active Retired Membership shall not be included in determining Chapter representation on the Board. Total membership on the Executive Board shall reflect the approximate whole-number ratio by the categories of membership on the rolls of United University Professions. The Executive Board shall include no fewer than one member from each of the five types of Chapters, as defined in Article VII, Section 4, of this Constitution and no fewer than one contingent member, as defined in Article III, Section 2, of this Constitution. No more than two members of the entire Executive Board may be from the same Chapter.
2. Terms of Office and Election Procedures.
- a. Terms
of office of members of the Executive Board shall be for two years and
shall be staggered.
- b. Executive
Board members shall be elected in accordance with the provisions of
Article VIII, Section 4, Nomination and Election Procedures, of this
3. Duties, Powers and Responsibilities of the Executive Board.
The Board shall:
- a. Adopt
an agenda for each Board meeting;
- b. Meet
at least four times during the academic year and additionally as requested
by the President or at the petition of one-third of the members of the
- c. Determine
the time and place of the meetings of the Delegate Assembly;
- d. Recommend
an Order of Business and Rules of Procedure to the Delegate Assembly;
- e. Execute
written agreements on behalf of the Union;
- f. Employ
staff and define their duties to accomplish the purposes of this organization;
- g. Implement
policies established by the Delegate Assembly;
- h. Submit
an annual budget to the Delegate Assembly and provide such financial
statements as are appropriate;
- i. Act on
extraordinary expenditures which may require modification of the budget,
subject to the review of the Delegate Assembly;
- j. Approve
appointments to committees, upon recommendation of the President;
- k. Fill
officer vacancies on an acting basis until an election for the remainder
of the term at the next regular Delegate Assembly;
- l. Adopt
Rules of Procedure for its own operation;
- m. Recommend
policy to the Delegate Assembly;
- n. By a
three-fifths vote, initiate referenda and establish the procedures for
the conduct thereof, in accordance with the provisions of Article IX,
Referenda, of this Constitution;
- o. Investigate
complaints concerning chapter elections and order that new elections
be held or that other appropriate actions be taken;
- p. Act on
behalf of the Delegate Assembly in matters necessary to accomplish the
purposes of the Union.
Assembly shall consist of delegates from the Chapters of the organization,
members of the Executive Board, Chairpersons of the Standing Committees,
and one delegate elected by and from the Retired Membership of the organization.
- a. Delegates
from the Chapters of the organization and members of the Executive Board
shall be elected in accordance with the provisions of Article VIII,
Nomination and Election Procedures, of this Constitution, and Chairpersons
of Committees shall be appointed in accordance with the provisions of
Article V, Section 3.j. of this Constitution.
- b. Each
member of the Delegate Assembly, except Chairpersons of the Standing
Committees, unless duly elected as delegates, or, in the case of the
Chapters, a duly seated alternate delegate, shall be entitled to one
vote; there shall be no proxy votes.
2. Duties, Powers and Responsibilities of the Delegate Assembly.
- a. The Delegate
Assembly shall be the legislative and policy-forming body of this Union.
Except for matters decided by referendum, final authority in this Union
shall rest in the Delegate Assembly, and, in the case of matters decided
by referendum, the Delegate Assembly may not take up such matter at
a Delegate Assembly until the third regular meeting succeeding the referendum.
- b. The Delegate
Assembly shall also:
i. Act on
the seating of the delegates;
- ii. Adopt
an Order of Business, Rules of Procedure, and establish internal committees
for its operation;
- iii. Elect
officers and other Executive Board members by and from its membership
in accordance with the procedures contained in Article VIII of this
- iv. Propose
programs for legislative action;
- v. Adopt
amendments to this Constitution, in accordance with the procedures contained
in Article XIII of this Constitution;
- vi. Establish
policies for the organization;
- vii. By
a three-fifths vote, initiate referenda and establish the procedures
for the conduct thereof, in accordance with the provisions of Article
IX of this Constitution;
- viii. Meet
in special assembly upon the call of the President or following the
filing with the President of a written petition of one-third of the
roll of the delegates; such special assembly may be convened concurrent
with a regular Delegate Assembly, but in no case shall the President
delay convening a special assembly beyond sixty days after the filing
of a legitimate petition;
- ix. Recall
any elected officers and/or member of the Executive Board in a special
meeting of the Delegate Assembly, provided that any such challenged
person shall have the right to be heard or represented following timely
notice of said meeting, and provided further, that a verbatim transcript
be made of such meeting and preserved in the permanent files of the
organization, and provided further, that removal of such challenged
party or parties shall be by a roll-call vote requiring a two-thirds
vote of those present and voting;
- x. Convene
regularly three times a year for a Fall, Winter, and Spring Assembly,
which shall be convened between 8 September and 30 October in the case
of the Fall Assembly, between 8 January and 28 February in the case
of the Winter Assembly, and between 8 April and 30 May in the case of
the Spring Assembly;
- xi. Adopt
an annual budget.
in a given unit of United University Professions whose representatives
have been seated at any Delegate Assembly or for whom formation of a
chapter has been authorized by the Executive Board, subject to approval
of the Delegate Assembly, shall constitute a Chapter of United University
2. Structure of the Chapters.
- a. Chapters
shall develop their own structures and By-Laws, provided that no such
structures or By-Laws are inconsistent with any provision of this Constitution;
a copy of such By-Laws shall be filed with the Secretary of UUP, and
any amendments shall be reported to the Secretary upon adoption;
- b. Each Chapter shall have, as officers, a President, a Vice President for Academics, a Vice President for Professionals, an Officer for Contingents, a Secretary and a Treasurer, or a Secretary/Treasurer, a Grievance Chairperson, a designee for Affirmative Action, and such other officers as shall be specified in the Chapter By-Laws, who, with the exception of the Grievance Chairperson, and the designee for Affirmative Action, must be elected in accordance with the provisions of Article VIII, Nomination and Election Procedures, of this Constitution, and provided that any Chapter may designate, in its By-Laws, other positions as elective;
- c. When
there are no nominees for a position, and no individual who received
write-in votes is willing to serve if elected, the office shall be declared
vacant and shall be filled by appointment by the Chapter's governing
body. Delegates to the Delegate Assembly and affiliate conventions must
The officers of each Chapter shall arrange for meetings, for elections,
for effective communication between the Chapter, the Delegate Assembly,
and other appropriate bodies, and for such other Chapter activities
as may be required to accomplish the goals of the Union;
- e. Each
Chapter shall periodically submit a fiscal accounting of its activities
to the Executive Board of UUP, on a form authorized by the Board.
3. Chapter Representation to the Delegate Assembly.
the provisions of Article VIII, Nomination and Election Procedures,
of this Constitution, Chapter representation to the Delegate Assembly
shall consist of the following delegates:
- a. The first
delegate shall be the President of the Chapter;
- b. The second
delegate shall be the Vice President elected by and from the category
alternate to that of the Chapter President;
- c. The third
delegate shall be the Vice President elected by and from the same category
as the Chapter President, if the Chapter is entitled to an additional
representative from that category, except that where the Chapter is
entitled to only three delegates, the Chapter may devise its own method
for designation of the third delegate;
- d. Additional
delegates and alternates shall be elected by and from the Chapter membership
according to category;
- e. Notwithstanding
any other provision of this Constitution to the contrary, no Chapter
shall have fewer than two delegates.
4. Types of Chapters and Institutions.
For the purposes
of this Constitution, there shall be five types of institutions and
Chapters, as follows:
- a. Four-Year
Colleges, including: Brockport, Buffalo State, Cortland, Fredonia, Geneseo,
New Paltz, Old Westbury, Oneonta, Oswego, Plattsburgh, Potsdam, and
- b. Health
Sciences Centers, including: Buffalo HSC, Downstate Medical Center, Stony Brook
HSC, and Upstate Medical Center;
- c. Specialized
Units, including: Empire State College, Environmental Science and Forestry,
Farmingdale, Maritime, Optometry,
System Administration Utica-Rome, and the Research Foundation;
- d. Colleges
of Technology and other Two-Year Institutions, including: Alfred, Canton,
Cobleskill, Delhi, and Morrisville;
- e. University
Centers, including: Albany, Binghamton, Buffalo Center, and Stony Brook.
NOMINATION AND ELECTION PROCEDURES
1. Chapter Election Dates.
except those held to fill vacancies, shall be held in odd numbered years
for each elective office and be completed no later than May 1, unless
extraordinary circumstances prevent meeting that deadline. Terms of
office of those elected shall commence on June 1 of the year in which
they are elected; persons elected to fill vacancies shall take office
at the time of election.
2. Chapter Elections for the Delegate Assembly.
- a. The Chapter
Secretary or a specified Chapter Election Official shall be designated
in the Chapter By-Laws as responsible for all Chapter elections;
- b. Chapters
may choose to conduct their own Chapter elections or request the UUP
Elections and Credentials Committee to conduct their Chapter elections
for them. The UUP Chapter Election Guidelines, Appendix A to Article
VIII, shall specify the procedures to be followed for each choice;
- c. Chapter
members in each category, as specified in Article III, Section 2, of
this Constitution, shall elect to the Delegate Assembly delegates from
their ranks, with the exception of the Chapter President, and in accordance
with the provisions of Article VII, Section 3, of this Constitution;
each category in a Chapter shall be entitled to one delegate for every
seventy-five members or fraction thereof in the category;
- d. Delegates/Alternates
to the Delegate Assembly shall be elected by a secret mail ballot and
in accordance with the UUP Chapter Election Guidelines, Appendix A to
this Article; appropriate ballots shall be mailed to the last known
home addresses of Chapter members in each category who are in good standing
at the time of certification of membership for the election, which is
35 days prior to the close of nominations; in no case shall either a
delegate or an alternate be appointed;
- e. Members
in good standing of each Chapter must be given suitable opportunity
to nominate candidates for the office of delegate and/or alternate,
provided, however, that any candidate must be a member in good standing
at the time of certification of membership for the election;
- f. Notice
of the election, the offices to be filled, the right to make nomination,
and the time, place, and proper form for the submission of nominations
must be sent to each Regular and each Retired member at his or her last
known home address and be given a prominent place in the Chapter publication;
- g. Each
candidate for delegate or alternate must be permitted to have an observer
at the counting of ballots; the results of the election must be published
in their entirety and all election records, including ballots, must
be preserved for a period of one year in accordance with the UUP Chapter
- h. The
UUP Chapter Election Report shall be filed with the UUP Secretary
within two weeks following the date of the election and shall constitute
the official delegate/alternate list for the year;
- i. Terms
of office for Chapter delegates shall not exceed two years.
- j. Candidates
for delegate and alternate delegate shall run for the position of delegate
in their respective categories of Academic and Professional;
i. If all
delegate offices are to be filled in one election year, upon completion
of that election the candidates in each category shall be ranked in
order of votes received. As of the certification date for each
Delegate Assembly, naming of the delegates for that Assembly shall be
in order of votes received until the allotted number of delegates for
that Chapter is reached in each category. All others on each list
shall be designated Alternates in rank order of votes received.
If named delegates subsequently are unable to attend the Assembly or
fail to confirm their intentions to attend under Section 2.k. of this
Article, alternate delegates shall be named to replace them in order
of votes received;
- ii. If all
delegates are not elected in the same year, ranking shall be determined
first by year of election and then, within the year of election, by
the process in Section 2.j.i. of this Article;
- k. The Chapter
President shall seek confirmation by the delegates of their intent to
attend each Delegate Assembly. Delegates who do not so confirm
to the Chapter President at least seven days prior to the Assembly shall
be replaced with appropriate Alternates by the Chapter President.
If a delegate is so replaced, that delegate shall not be eligible for
seating at the Assembly in place of any confirmed delegate or confirmed
alternate delegate who attends the Assembly;
- l. Notification
of an alternate's replacing a delegate at a Delegate Assembly shall
be in writing from the Chapter President and presented to the Elections
and Credentials Committee at registration. The notification shall
include the name of the delegate being replaced and the sessions for
which that alternate is to be seated;
- m. Union
funds may not be used to promote the candidacy of any individual or
group. Union funds may be used to conduct the election -- pay for ballots,
notices publicizing the election, postage, factual statements of issues,
and similar items.
3. Nomination and Election Procedures for the Retired Delegate to the
Delegate Assembly and the Other Elected Members of the Committee on
Active Retired Membership.
- a. There
shall be a delegate to the Delegate Assembly elected by and from the
Retired Membership of the organization;
- i. There shall be seven elected members of the Committee on Active Retired
Membership, in addition to the Retired Delegate to the Delegate
Assembly, who, by reason of the office, shall chair the Committee; each
such elected member of the Committee shall be elected by and from the
Retired membership designated as belonging to a given Region as defined
in Section 3.b.ii. of this Article, such designation being determined
by the location of the Chapter of which any Retired member had been
a Regular member prior to retirement, provided, however, that any Retired
member who had been a member of a Statewide Chapter prior to retirement
shall be designated as belonging to the Region in which such member's
primary work site prior to retirement was located.
- ii. Regional
Divisions for the purposes cited in Section 3.b.i. shall be as follows:
Capital District: Albany, System Administration, Cobleskill, New
Paltz; Long Island: Farmingdale,
Old Westbury, Stony Brook, Stony Brook HSC; North Country: Canton,
Plattsburgh, Potsdam; Western New York: Alfred, Brockport, Buffalo
HSC, SUC-Buffalo, SUNY-Buffalo, Fredonia, Geneseo; Central New York:
Environmental Science and Forestry, Morrisville, Oswego, Upstate Medical,
Utica/Rome; Metropolitan: Downstate Medical, Maritime, Optometry,
Purchase; Southern Tier: Binghamton, Cortland, Delhi, Oneonta.
Empire State Chapter retirees will be included in the Region in which
such member's primary work site prior to retirement was located.
- c. Procedures
for nominations and elections shall be determined by the Executive Board
and shall be published to the Retired Membership; such procedures shall
be consistent with those established for Chapter elections for the Delegate
Assembly, as appropriate;
- d. The Elections
and Credentials Committee shall be responsible for the conduct of nominations
and elections called for under the provisions of this section.
4. Nomination and Election Procedures for Officers and Executive
- a. Officers
and members of the Executive Board shall be elected by and from the
membership of the Delegate Assembly;
- b. Nominations
shall be by written petition of at least ten members of the Delegate
Assembly. Petitions shall be filed with the Elections and Credentials
Committee at the time of the Delegate Assembly;
- c. Election
of Officers and members of the Executive Board shall be by majority
of those voting; voting shall be by written, secret ballot, except that
in cases where only one candidate has been nominated for an Officership
or an Executive Board seat, the Secretary, by a two-thirds vote of those
present and voting, may be directed to cast a single ballot for such
candidate; only those votes, including write-ins, for persons eligible
to serve shall be counted in determining the majority of votes cast;
abstentions shall not be counted;
- d. Nominations
and elections shall be held for one position at a time, with results
announced prior to nominations for the next, in the following order:
Officer positions, in constitutional order; any created Officer positions,
in constitutional order; Executive Board positions, in the following
order: to meet the type of Chapter requirement; alternate between an academic seat, and a professional seat, until all academic and professional ratios are met, beginning with the at-large professional seat in 2012; provided, however, that elections
to fill unexpired terms of Executive Board seats vacated by an incumbent
shall be held prior to those for full terms; and further provided, that
no nomination shall be permitted which would preclude the conditions
imposed by Article V, Section 1, of this Constitution;
- e. In cases
where there are more than two candidates and no candidate receives a
majority of the votes cast, a run-off shall be held; if there were no
write-in candidates in the first balloting, the name of the candidate
who received the smallest number of votes shall be dropped; if there
were write-in candidates in the first balloting, the names of all candidates
receiving fewer than 10 votes shall be dropped. Should no candidate
receive a majority of the votes cast in the run-off, additional run-offs
shall be held; on each additional run-off ballot, the names of all candidates
receiving fewer than 10 votes shall be dropped; persons who have received
votes may withdraw from the election, in which case subsequent votes
in that election for such persons shall not be counted in determining
a majority. These procedures shall be continued until one candidate
receives a majority;
- f. All elections,
except those to fill vacancies, shall occur at the Spring Assembly,
with the President, Secretary, and Membership Development Officer elected
in odd-numbered years, and the Vice Presidents and Treasurer elected
in even-numbered years, and one-half, to the nearest whole number, of
the other positions on the Executive Board elected at each Spring Assembly;
- g. Officers
and Executive Board members shall assume their office on June 1 of the
year in which they are elected, except that persons elected to serve
out unexpired terms created by vacancies shall take office at the time
- h. When
a member of the Delegate Assembly is elected as an Officer, such member's
Chapter seat in the Assembly shall become vacant, but he or she may
retain any Chapter office; when a member of the Delegate Assembly is
elected to an Executive Board seat, other than an Officership, such
member's Chapter seat in the Assembly shall become vacant and the member
shall be seated at large as a member of the Executive Board;
- i. Any person
serving as an Officer or member of the Executive Board shall be eligible
for nomination, renomination, and election to any position elected by
and from the Delegate Assembly.
5. Nomination and Election Procedures for Delegates to Affiliate
- a. This
organization shall send delegates to the conventions and other meetings
of its affiliates in order to insure its proper representation, with
the Officers serving as ranking delegates by reason of their offices;
- b. Procedures
for nominations and election, when such are necessary, shall be determined
by the Executive Board and shall be published to the membership; such
elections shall be for two year terms and shall be held concomitantly
with Chapter elections as specified in Section 1 of this Article; the
Elections and Credentials Committee shall be responsible for the conduct
of any election called for under this provision.
APPENDIX "A" TO ARTICLE VIII
UUP CHAPTER ELECTION GUIDELINES
- A. The Chapter
- 1. Assure
that the Chapter By-Laws designate the Chapter Secretary or another
official as responsible for all Chapter elections.
- 2. If the
Chapter decides to have its election conducted by the UUP Elections
and Credentials Committee, assure that such request is made in writing
to that committee no later than December 1 of the calendar year prior
to which the election will be held.
- 3. If the
Chapter is to conduct its own election, assure that an Election Committee
of no fewer than three members is designated by the Chapter Executive
Board to conduct Chapter elections and that the committee members elect
their own chairperson.
- 4. Assure
that the official election report is properly prepared and filed with
the UUP Secretary within two weeks following an election. This
report will serve as the official delegate/alternate list for the year.
- 5. Determine
who will attend each Delegate Assembly in accordance with Article VIII,
Section 2, of the UUP Constitution.
- B. The Designated
Election Official shall:
- 1. If the
Chapter requests the UUP Elections and Credentials Committee to conduct
its election, file a written request to that committee before December
1 of the calendar year prior to which the election will be held.
This request must specify each Chapter office that is to be filled,
the length of term for each office, and the name and phone number(s)
of the designated election official of the Chapter.
- 2. If the
Chapter conducts its own election:
- a. Assure
that the Election Committee develops election procedures for Chapter
Executive Board approval; that these procedures are consistent with
the UUP Constitution, Chapter By-Laws, and these guidelines; and that
the procedures are approved by the UUP Executive Board and filed with
the UUP Secretary prior to their use. Modification of these procedures
must be approved by the UUP Executive Board prior to use.
- b. Assure
that Chapter elections follow the approved procedures.
- c. Assure
the Election Committee prepares an election report to the Chapter membership
and publishes it in timely fashion. The report, which may be published
in the regular Chapter newsletter or in a special election bulletin,
must contain at least the date the votes were counted, the number of
invalid ballots, the names of all candidates for each office, the number
of votes each candidate received, and the designation of each winner.
- d. Assure
that the Election Committee prepares the official election report using
the UUP Chapter Election Report form.
- e. Preserve
all election records for one year. These records must include
a copy of the election procedures and instructions used; a copy of the
notice of election and call for nominations; a copy of any correspondence,
announcements, or minutes regarding the election; all nominations, ballots
and envelopes received; the names of the Election Committee members,
tellers, and official observers; a copy of the election report published
for the Chapter membership; and a copy of the official UUP Chapter
- C. The Election
- 1. Elect
its own chairperson.
- 2. Develop
election procedures for Chapter Executive Board approval. These
procedures must be consistent with the UUP Constitution, Chapter By-Laws,
and the guidelines in this document, and must be approved by the UUP
Executive Board and filed with the UUP Secretary prior to their use.
Members of the Election Committee may be nominated and elected to any
office for which they are eligible.
- 3. Conduct
all Chapter elections using the approved procedures.
- 4. Using
the UUP Chapter Election Report form, prepare the official election
report for the designated election official.
- 5. Prepare
an election report for the Chapter membership and publish it in its
entirety in timely fashion. This report, which may be published
in the regular Chapter newsletter or in a special election bulletin,
must include at least the date the ballots were counted, the number
of invalid ballots, the names of all the candidates for each office,
the number of votes each candidate received, and the designation of
each winner. This report may be a copy of the UUP Chapter Election
- 6. Turn
over all election records and materials to the designated election official
immediately following an election.
- D. Procedures.
- 1. At least
thirty days prior to the close of nominations, nominations for each
office requiring election shall be solicited from all Regular and Retired
members of the Chapter.
- 2. This
notice of election and call for nominations, the procedure to be followed
in nominating, and the date nominations close shall be mailed to each
Regular and Retired member at the latest known home address. In
addition, this information shall be printed in an appropriate issue
of the Chapter newsletter and/or be posted on all UUP bulletin boards
on campus. Home address labels shall be available through UUP
- 3. All nominees
and nominators must be Regular or Retired members in good standing of
UUP as of the certification date of the election. To be valid,
a nomination must include the signature of the nominee; such signature
shall be deemed to indicate a nominee is willing to serve if elected.
In the event a nominee is unable to sign, a notarized statement that
the candidate has personally signified willingness to be nominated and
serve if elected shall be acceptable. The Election Committee shall
accept all valid nominations; there shall be no screening to select
- 4. To be
eligible to receive a ballot and vote, an individual must be a member,
Regular, Retired or Sustaining, in good standing of UUP as of thirty-five
days prior to the close of nominations. If the Chapter conducts
its own election, thirty-five days prior to the close of nominations,
the Chapter shall request from UUP a set of address labels of the latest
known home addresses of that Chapter's members as of that request date.
The Chapter will also be provided a printed list of the members' home
addresses of that time. If the UUP Elections and Credentials Committee
conducts the election, a printed list of the members' home addresses
as of thirty-five days prior to the close of nominations will be provided
to the Chapter.
- 5. Between
the close of nominations and the election, the Designated Election Official
of the Chapter shall send the list of nominees for each office to each
member of the Chapter by Chapter Newsletter or by other means and shall
post the list on all UUP bulletin boards on campus. If the UUP
Elections and Credentials Committee conducts the election, it shall
provide a copy of the list of nominees to the Designated Election Official
of the Chapter for distribution to all Chapter members.
- 6. The ballot
shall contain all valid nominations for each office. It shall
also provide for write-in candidates for each office by containing a
line on which to write a name after the nominated candidates for each
office. A write-in candidate must be a member in good standing
of UUP as of the deadline for receipt of the completed ballots.
- 7. Election
shall be by secret mail ballot. Ballots must be mailed to the
latest known home address of each member of UUP at least 15 days
prior to the deadline for receipt of the completed ballots using address
labels provided by UUP as specified in paragraph 4 of these procedures.
- 8. Each
member eligible to vote shall be sent the appropriate ballot, a small
envelope (Ballot Envelope) marked "BALLOT," a larger envelope
(Control Envelope) addressed to the Chair of the Election Committee,
and a separate sheet of instructions for completing and returning the
- 9. Information
on the instruction sheet must include, at a minimum, (1) how to complete
the ballot; (2) date, time, and place envelopes will be opened and the
ballots counted; (3) provision for candidates and others to observe
the opening and counting of the ballots; and (4) what to do if there
are any problems. It must also include the following specific
instructions: (1) completed ballot to be placed in the BALLOT envelope
and nothing to appear on that envelope; (2) BALLOT envelope then to
be sealed and placed in the CONTROL envelope; (3) CONTROL envelope to
be sealed and the member to print name and Chapter in upper left corner
and sign name legibly in upper left corner; (4) CONTROL envelope and
contents to be returned to the Chair of the Election Committee by the
deadline in the manner specified.
- 10. All
candidates must have access, within 30 days prior to the cutoff date
for receipt of the completed ballots, to a list of the last known home
addresses of the Chapter members. The list must be available in
the Chapter office. If any one candidate has the right to copy
the list, all other candidates must be afforded the same right.
The Chapter shall not make copies of the list for any candidate's use.
- 11. Any
arrangement for distribution of campaign literature on behalf of any
candidate must be made available to all other candidates.
- 12. Individuals
must bear the expenses of all aspects of campaigning, including the
production and distribution of campaign literature. The Chapter
is prohibited from participating on behalf of any candidate.
- 13. If ballots
are determined invalid, they must be so identified, the reason must
be noted, and they must be preserved with the election records.
- 14. If,
when a CONTROL envelope is opened, it is determined that the ballot
is not in a sealed inner envelope, the ballot is invalid and is not
to be removed from the envelope. The CONTROL envelope should then
be noted "invalid, no inner envelope" and preserved with the
- 15. Frivolous
votes (Mickey Mouse, etc.), votes for ineligible candidates, and improper
number of votes for a given office are invalid votes for that office
only. Properly registered votes for other offices on the same ballot
are valid and are to be counted.
- 16. If a
majority is required for election and no candidate receives a majority
of the votes cast, a runoff election shall be held between the two candidates
with the highest number of votes. Invalid votes as specified in
Section 15, above, shall not be included in determining the number necessary
for a majority.
- 17. All
questions concerning Chapter elections that cannot be resolved by the
Chapter shall be referred to the Chair of the UUP Elections and Credentials
Committee at the earliest opportunity.
- 18. A challenge
to an election must be in writing and mailed registered or certified
mail, return receipt requested, to: Chair of the Elections and Credentials
Committee, UUP, P.O. Box 15143, Albany, New York 12212-5143. The
challenge must be received in the UUP Office not later than thirty-five
calendar days following the date the ballots were counted.
- 19. The
results of a challenged election are presumed valid unless and until
found to the contrary by the UUP Executive Board. Officials elected
perform the regular duties of their offices during the investigation
of a challenge. A new election shall be required only when investigation
reveals that violations may have affected the outcome of an election.
- 20. For
the position of delegate, an individual may vote for a maximum of up
to the number of delegates authorized in the voter's category of Academic
or Professional as of the certification date of eligibility to vote
in a given election. This maximum number must be specified in
the instructions accompanying the ballot. Chapters authorized
only one delegate in a category shall conduct an election for the position
of delegate in order to assure there will be alternate delegates elected
and to determine their rank order.
- 21. To be
valid, a ballot must follow the written instructions for completing
and returning ballots and must be received before the stated deadline.
- 22. Ballots
are to be opened and counted at the announced time and place.
- 23. Election
procedures must include adequate security for ballots from the time
they are received until the election is completed.
- 24. If the
UUP Elections and Credentials Committee conducts a Chapter election,
its procedures must be consistent with the UUP Constitution, Chapter
By-Laws, and the guidelines in this document. Also, the procedures
must be approved by the UUP Executive Board and filed with the UUP Secretary
prior to their use.
- 25. In the case of
tie votes for positions in which those elected serve in rank order,
the committee conducting the election shall determine by lottery the
rank order of those tied.
- E. Amendment.
- 1. These
guidelines may be amended by following the procedures in Article XIII,
Amendment, of the Constitution.
level of policy making in this organization shall be through referendum
of the entire membership. Positions or policies established by
referendum shall not be subject to reversal or modification by a governing
body or by subsequent referendum until the third regular meeting of
the Delegate Assembly subsequent to the referendum.
2. Initiation and Procedures.
- a. A referendum
may be initiated in any of the following manners:
- i. By order
of a three-fifths vote of the Delegate Assembly;
- ii. By order
of a three-fifths vote of the Executive Board;
- iii. By
petition of at least ten percent of the regular members, drawn from
at least twenty percent of the Chapters.
- b. The referendum
procedure shall be established by the Delegate Assembly or by rules
adopted by the Executive Board.
subject to referendum are:
- a. Employment,
assignment, promotion, discharge, or compensation of this organization's
- b. Powers
specifically assigned to other bodies by this Constitution;
- c. Amendment
and/or interpretation of this Constitution.
1. Standing Committees.
The Standing Committees of this organization shall be the Committees on Negotiations, UUP Outreach, Membership, Finance, Grievance, Elections and Credentials, Affirmative Action, Active Retired Membership, Contingent Employment, Solidarity, and Women's Rights and Concerns.
- i. The Negotiations Committee for the Professional Services Negotiating
Unit of the State University of New York shall be composed of a chair,
one member from each Chapter, and, in addition, one academic part-time
member chosen at large and one professional part-time member chosen
at large; in its entire membership, the Committee shall reflect the
approximate whole-number ratio of academic and professional members
of the Delegate Assembly. Prior to formulating its proposals for
presentation to the President for negotiation, it shall form an Ad Hoc
Advisory Committee, which shall consist of the members of the Negotiations
Committee and one academic and one professional member from each of
the Chapters; the members of the Advisory Committee shall be responsible
for compiling and presenting the concerns of the membership of each
Chapter, each type of institution, and each category of membership to
the Negotiations Committee for consideration in such formulation;
- ii. Negotiations
Committees for other units represented by UUP shall provide appropriate
methods for the compilation and presentation of the concerns of the
membership in each such unit prior to formulating their proposals for
presentation to the President of UUP for negotiation; provided, however,
that such methods shall be subject to approval of the UUP Executive
- iii. The
appropriate Negotiations Committee shall submit the final draft of the
tentative agreement to the regular UUP membership in the appropriate
bargaining unit, as determined by the Executive Board, for ratification
by a majority of those voting;
- b. The UUP
Outreach Committee shall prepare proposals for consideration by the
Executive Board as legislative aims of the organization, shall carry
out such other functions as may be assigned to it by the President or
the Executive Board, and shall report to the President, the Executive
Board, and the Delegate Assembly;
- c. The Finance
Committee shall be responsible for drawing up and recommending the proposed
budget; shall review expenditures and the activities of the Treasurer
on a regular basis, and shall report to the President, the Executive
Board, and the Delegate Assembly;
- d. The Membership
Committee shall prepare policy recommendations for presentation to the
Officers and the Executive Board with respect to membership development
programs, membership growth and expansion, and such other matters as
may be referred to it for consideration, and shall report to the President,
the Executive Board, and the Delegate Assembly;
- e. The Grievance
Committee shall advise the President on the disposition of grievances
which have not gone to arbitration and shall make recommendations, as
appropriate, to the Negotiations Committee, and shall report to the
President, the Executive Board, and the Delegate Assembly;
- f. The Elections
and Credentials Committee shall be responsible for the conduct of all
elections delegated to it; shall certify the credentials of the representatives
to the Delegate Assembly, to which it shall report and make recommendations
on seating of delegates and/or alternates, and shall serve in such other
functions as may be assigned to it by appropriate bodies;
- g. The Affirmative
Action Committee shall undertake to review UUP structures and policies
with respect to equal opportunities and to recommend to the Executive
Board and other appropriate bodies actions designed to implement affirmative
action goals within UUP; shall work with the Negotiations Committee
to formulate contract demands to implement equal opportunity goals within
SUNY; and shall develop programs designed to aid members and Chapters
in their pursuit of equal opportunity goals on their own campuses;
- h. The Committee
on Active Retired Membership shall be composed of eleven members, seven
elected by and from the Retired Membership of the organization, two
appointed by the President, and, by reason of their offices, the Membership
Development Officer and the Retired Delegate to the Delegate Assembly,
who, by reason of the office, shall chair the Committee. The Committee
on Active Retired Membership shall work to encourage and promote retired
membership, shall make recommendations with regard to organizational
structures wherein retirees and the Union may continue their mutually
beneficial relationships, shall propose means whereby the interests
of Retired members are referred to appropriate bodies, shall consider
such other matters as may be referred to it, and shall report to the
President, the Executive Board, and the Delegate Assembly;
- i. The Contingent Employment Committee shall be composed of the elected chapter Officers for Contingents as well as other members appointed at the discretion of the UUP President; shall encourage membership and activity of contingent members; shall report to the President, the Executive Board, and the Delegate Assembly with respect to the treatment of contingent academics and professionals, their issues and concerns; shall recommend policies and programs to meet the needs of contingent academics and professionals; shall work with other committees as directed by the Executive Board; may consider other matters referred to it; and draft proposals to ensure equity and fairness for contingent members throughout SUNY and in the activities and policies of UUP and its affiliates
- j. The Solidarity
Committee shall work as a liaison of the Union with the labor movement
at large through such activities as the gathering and dissemination
of information about other unions, union-related matters, social justice
issues, and the role of UUP in the labor movement in this State, regionally,
nationally, and internationally; shall receive and respond to, or recommend
appropriate referrals or other actions regarding, such matters as may,
from time to time, be received from or referred to it by other unions,
organizing committees, the Executive Board, the Delegate Assembly, the
Chapters of the organization, or other appropriate bodies; shall administer
a Solidarity Fund, should such be budgeted, under guidelines established
by the Executive Board; shall consider such other matters as may be
referred to it, and shall report to the President, the Executive Board,
and the Delegate Assembly.
- k. The Women's
Rights and Concerns Committee shall report to the President, the Executive
Board, and the Delegate Assembly with respect to fair and equal treatment
of women, their issues and concerns, and shall work to assure that fairness
and equity for women, their issues and concerns as manifested on local
campuses and are reflected in the activities and policies of UUP and
2. Ad Hoc Committees.
shall appoint such ad hoc committees as may be necessary, subject to
approval of the Executive Board, such committees to be dismissed upon
completion of their appointed charges.
3. Terms of Office.
- a. The terms
of office for chairpersons and members of Standing Committees shall
normally be for one year, commencing at the first Executive Board meeting
after the Spring Delegate Assembly;
- b. The terms
of office for chairpersons and members of ad hoc committees shall commence
at the time of appointment and shall expire no later than the time of
completion of their appointed charges.
MEETINGS OF THE DELEGATE ASSEMBLY AND EXECUTIVE BOARD; PARLIAMENTARY AUTHORITY
1. Delegate Assembly.
A quorum for
the Delegate Assembly shall be a majority of its members representing
at least one-half of the duly recognized Chapters.
2. Executive Board.
A quorum of
the Executive Board shall be a majority of its members.
3. Parliamentary Authority.
edition of Robert's Rules of Order shall govern the conduct of
meetings and the transactions of this organization in all matters not
specifically provided for in the Constitution or in special rules of
shall appoint a parliamentarian to assist him or her in the conduct
of meetings; the parliamentarian shall not be a member of the Executive
Professions shall remain affiliated with New York State United Teachers
and its affiliated bodies until a referendum of membership shall determine
otherwise. The organization shall be represented at conventions
of affiliates in accordance with the provisions of Article VIII, Section
5, of this Constitution.
to this Constitution may be initiated by a Chapter, the Executive Board,
or the Delegate Assembly.
and notice shall be necessary before a proposed amendment may be considered
for adoption by the Delegate Assembly. A proposed amendment shall
be submitted to the Secretary at least sixty-five days prior to the
Delegate Assembly at which it is to be considered. A proposed
amendment shall be submitted to delegates of record at least sixty days
prior to such Delegate Assembly and shall be officially published by
the Union at least thirty days prior to the Delegate Assembly at which
it is to be considered. Copies of a proposed amendment shall also
be included in the agenda sent to delegates of record prior to the Delegate
Assembly at which it is to be considered.
amendments shall be by a two-thirds vote of the members of the Delegate
Assembly present and voting, provided, however, that an affirmative
vote shall represent at least a majority of the roll of Delegate Assembly
by a legal agency that any clause, section, or article of this Constitution
may be invalid shall not invalidate any other clauses, sections, or
articles of the Constitution.